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How do I switch Myanmar staff from 「特定活動」 to 「特定技能」?

Foreigners Employment Support Organization (FESO) / Published  / Last updated

This article is a translation of the Japanese original. Where the two differ, the Japanese version prevails. Read the Japanese original(日本語版を読む)

Answer

You can work under 「特定活動(緊急避難措置)」 (Designated Activities, granted as an emergency measure) as well, but changing to 特定技能 lets the company keep staff whose skills have been confirmed over the long term, and gives the person a position based on a public employment system instead of the unstable position of someone who has fled. For people of Myanmar nationality, the OWIC (Overseas Worker Identification Card) procedure is a point to watch that does not arise for other nationalities.

What is this enquiry about?

An enquiry from a company that wants to take on, as 特定技能 workers, people who are living in Japan under 「特定活動」 because of the situation in Myanmar.

Why change from 特定活動 to 特定技能?

You can work under 「特定活動」 as well, but changing to 特定技能 brings real benefits for both the company and the person.

Benefits for the company

Benefits for the person

Being on a route that can lead to permanent residence in Japan, and continuing to work here, is in itself a very large benefit for each person.

Are there procedures that arise only for Myanmar nationals?

The biggest point to watch, and one that does not arise for other nationalities, is the OWIC (Overseas Worker Identification Card) procedure.

When you hire someone from Myanmar, the biggest point to watch that does not arise for other nationalities is the OWIC (Overseas Worker Identification Card) procedure. It is what people call a smart card.

Alongside the application to the Regional Immigration Services Bureau, it is important to check how the procedure on the Myanmar government side is going, through the person or through the sending organisation.

What can a company do to help people settle in?

3 points work well: support for Japanese-language study, care for mental wellbeing, and an understanding of religion (Buddhism).

Many people from Myanmar are fond of Japan, and their national character is said to go very well with that of Japanese people. The following points work well in helping people settle in.

  1. Support for Japanese-language study
    Burmese and Japanese have a similar word order, and people from Myanmar pick up Japanese surprisingly quickly. Providing study materials and covering test fees so that the person can move up to N3 and then N2 raises their motivation enormously.
  2. Care for mental wellbeing
    Many people carry worries about their family and about the situation back home. At the regular interview held once every 3 months (an obligation under 特定技能), listening to how things are at home, and not only talking about work, builds strong trust.
  3. An understanding of religion (Buddhism)
    Many people from Myanmar are devout Buddhists. They respect their elders and are kind by nature, but they tend to strongly dislike "being told off in front of others". When you give guidance, taking the trouble to speak calmly and one to one is the secret to keeping people for the long term.

Are the points looked at in screening changing?

In screening a change from 特定活動 to 特定技能 for Myanmar nationals, the actual substance of the person's activities during their earlier stay is now looked at more strictly than before.

In recent years, in screening a change from 特定活動 to 特定技能 for people of Myanmar nationality, the actual substance of the person's activities during their earlier stay has come to be looked at more strictly than before.

At the same time, on the hiring side, the companies that secure the best people are those that show an attitude of "offering young people from Myanmar a career in Japan and growing together with them", rather than simply filling a labour shortage.

If you are unsure about how complex the procedure is, or about the latest rules on the Myanmar government side (OWIC and so on), please consult a specialist such as a certified administrative procedures legal specialist (gyoseishoshi).

Frequently Asked Questions

If you can work while staying on 特定活動, why change to 特定技能?

The company can keep someone whose skills have been confirmed by passing the test for up to 5 years, and if the person moves up to 「特定技能2号」, employment with no time limit comes into view. The person moves from the unstable position of someone who has fled to the position of a "specialist worker" based on a public employment system.

What is the OWIC (Overseas Worker Identification Card)?

It is a card issued by the government of Myanmar, also called a smart card. Without it, there may be trouble when the person visits home in the future, or when their status of residence is extended.

What should we do to help Myanmar staff settle in?

Providing study materials for Japanese and covering test fees, listening to how things are at home at the regular interview held once every 3 months, and showing consideration for Buddhist culture, for example by not telling people off in front of others, all work well.

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This article provides general information. Immigration rules change, and outcomes depend on individual circumstances. Please check the Immigration Services Agency website or consult a qualified specialist.
This page is a translation of the Japanese original. Where the two differ, the Japanese version prevails.