This article is a translation of the Japanese original. Where the two differ, the Japanese version prevails. Read the Japanese original（日本語版を読む）
Who this article is forAn enquiry from the applicant themselves about residence registration and pension immediately after arriving in Japan.
Even when staying at a training centre for 1 month, the training centre is normally the actual place of residence, so you must make the 住居地の届出 (Notification of Place of Residence) within 14 days from the day you settled on your place of residence. Pension and health insurance are treated differently depending on whether an employment relationship (relationship of use) has already begun during the training period: if it has, the person is enrolled in Health Insurance and the Employees' Pension (厚生年金) through the employer, and if it has not yet, the person must be enrolled in National Health Insurance and the National Pension (国民年金) in the meantime. Residence registration and public health insurance and pension procedures cannot be postponed merely because the period of stay is short.
An enquiry from the applicant themselves about residence registration and pension immediately after arriving in Japan.
A mid- to long-term resident (中長期在留者) such as a 特定技能 foreign national who settles on a place of residence in Japan must make the 住居地の届出 (Notification of Place of Residence) at the municipal office within 14 days from the day of settling on the place of residence.
A mid- to long-term resident (中長期在留者) such as a 特定技能 foreign national who settles on a place of residence in Japan must make the Notification of Place of Residence at the municipal office within 14 days from the day of settling on the place of residence. When staying at a training centre for 1 month, the training centre is normally the actual place of residence, so the notification is made within the deadline to the municipality that has jurisdiction over its location. If you are unsure, please check with the municipality where it is located.
When moving to a company dormitory or apartment after the training, you must in principle make a 転出届 (moving-out notification) and a 転入届 (moving-in notification) if moving to a different municipality, or a 転居届 (change-of-address notification) if moving within the same municipality, within 14 days from the day you moved.
When moving to a company dormitory or apartment after the training, you must in principle make a 転出届 (moving-out notification) and a 転入届 (moving-in notification) if moving to a different municipality, or a 転居届 (change-of-address notification) if moving within the same municipality, within 14 days from the day you moved. Note that the notification cannot be postponed merely because the period of stay is short.
Pension and health insurance are treated differently depending on whether an employment relationship (relationship of use) with the employer has already begun during the training period.
Pension and health insurance are treated differently depending on whether an employment relationship (relationship of use) with the employer has already begun during the training period.
If an employment relationship already exists when the training starts, the enrolment procedures for Health Insurance and the Employees' Pension (厚生年金) are carried out through the employer. Because 特定技能 presupposes full-time direct employment, the person normally meets the enrolment requirements if the employer is a business establishment covered by social insurance. In this case, the person is enrolled in Health Insurance and the Employees' Pension from the date of acquiring the qualification, and does not need to enrol in National Health Insurance or the National Pension for that period.
If there is no employment relationship yet during the training period and the person is not enrolled in the employer's social insurance, the person must enrol in National Health Insurance in the meantime, because he or she has an address in Japan.
If there is no employment relationship yet during the training period and the person is not enrolled in the employer's social insurance, the person must enrol in National Health Insurance in the meantime, because he or she has an address in Japan. A person aged 20 or older and under 60 must also enrol in the National Pension. When the person joins the employer's social insurance after employment starts, the person must in principle withdraw from National Health Insurance by himself or herself within 14 days, bringing the new insurance card and so on. As for the National Pension, it is switched over when the employer carries out the procedure for acquiring the Employees' Pension qualification, so a procedure by the person is in principle not necessary.
Note that whether an employment relationship exists should not be judged only by whether salary is paid or by the dates on the employment contract; the actual relationship of use, the employer's coverage status and the person's own enrolment requirements need to be checked together.
For 特定技能, the status of enrolment in National Health Insurance and the National Pension and the status of premium payment are checked at the time of renewal of the period of stay and similar procedures.
For 特定技能, the status of enrolment in National Health Insurance and the National Pension and the status of premium payment are checked at the time of renewal of the period of stay and similar procedures. Even for a short period during training, non-enrolment or non-payment may become a problem in later procedures, so care is needed.
To prevent procedures from being missed, it is important for the accepting company or the registered support organisation to check in advance the following points: whether the training centre counts as the place of residence for residence registration; when the start date of the employment contract is and when the actual relationship of use begins; when the date of acquiring the qualification for Health Insurance and the Employees' Pension is; whether enrolment in National Health Insurance and the National Pension is needed for the period until the person joins social insurance; and how the address change procedures will be handled when moving after the training ends.
Please check with the municipal counter for residence registration, the pension office (年金事務所) for the pension, and the insurer with which the person is enrolled for health insurance, and proceed according to the individual situation.
Even when staying at a training centre for 1 month, residence registration and public health insurance and pension procedures cannot be postponed.
Even when staying at a training centre for 1 month, residence registration and public health insurance and pension procedures cannot be postponed. You need to check the actual place of residence and the status of employment and social insurance enrolment, and carry out the procedures required under each system within the deadlines.
The training centre is normally the actual place of residence, so you must make the Notification of Place of Residence at the municipality where it is located within 14 days from the day you settled on your place of residence. If you are unsure, please check with the municipality where it is located.
If an employment relationship already exists when the training starts, the person enrols in Health Insurance and the Employees' Pension through the employer. If there is no employment relationship yet, the person enrols in National Health Insurance in the meantime, and a person aged 20 or older and under 60 must also enrol in the National Pension.
For 特定技能, the status of enrolment in National Health Insurance and the National Pension and the status of payment are checked at the time of renewal of the period of stay and similar procedures. Even for a short period, non-enrolment or non-payment may become a problem in later procedures.
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This page is a translation of the Japanese original. Because it is a translation, the meaning may differ from the original in places. Where something affects a decision you are making, please check the Japanese version or ask us. The supervision by a 行政書士 is of the Japanese version.