This article is a translation of the Japanese original. Where the two differ, the Japanese version prevails. Read the Japanese original（日本語版を読む）
There is no problem in applying as Category 4. A 駐在員事務所 (representative office) does not carry on profit-making activities, so it generally has no financial statements and no 法定調書合計表 (summary table of statutory payment records). Since you cannot submit a 法定調書合計表, you cannot meet the requirement for Category 3. To make up for that, you need to show in detail, through other documents and a written explanation, what the office actually does and how salaries are paid and tax withheld.
A 企業内転勤 renewal application where the workplace in Japan is a representative office with no accounts and no 法定調書合計表.
It is normal. Because it carries on no profit-making activities, it generally prepares neither financial statements nor a 法定調書合計表.
Having no 法定調書合計表 therefore fits what a representative office is.
The category is decided not by the applicant but by the size and transparency of the employing organisation.
In this enquiry, there are no accounts and no 法定調書合計表, so the requirement for Category 3 (submitting the 法定調書合計表) cannot be met. Where no 法定調書合計表 exists, applying as Category 4 is the most appropriate course. It is a sensible choice, in that it means submitting documents that match what the office actually is — a representative office.
Because there are fewer documents, you need to prove through other documents what the office actually does, and how salaries and withholding tax are handled.
If you apply as Category 4, you must show in detail, through other documents, what the office in Japan does, how salaries are paid, and how Japanese income tax is withheld from them.
Category 4 is the class with the fewest documents to submit, but for that very reason the screening looks closely at what is actually going on. Please note that it is not a class that is easier because there is less paperwork.
Explain clearly in the written explanation that this is a representative office, and prove the relationship with head office beyond doubt.
There is no problem in going ahead as Category 4. However, representative offices do tend to be screened strictly.
This article is intended as general information. For the latest position, please always check the website of the 出入国在留管理庁 (Immigration Services Agency of Japan) and other official sources.
It is not abnormal. Because it carries on no profit-making activities and no liability to corporation tax arises, it generally does not prepare them.
Category 4. Since you cannot submit a 法定調書合計表, you cannot meet the requirement for Category 3.
No. The category is decided by the size and transparency of the employing organisation.
It does not. You need to show in detail, through other documents, what the office actually does and how salaries and withholding tax are handled.
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This page is a translation of the Japanese original. Where the two differ, the Japanese version prevails.